Within POSitouch's vast reporting selections, there are several reports that can be looked at for general sales, labor and inventory controls. Christopher Kramer , CCP's Director of Customer Service, examines how to use cashout reports that can keep your costs down and help maintain a healthy balance sheet.

USING CASHOUT REPORTS TO MAXIMIZE YOUR PROFITS & REDUCE THEFT

Cashout reports can be run many different ways. By terminal or combination of terminals, by person or combination of people and for the entire house. Below notice user names in red, that shows they have printed cashout report and are “locked.” This is a very important feature if you have servers carrying their own bank.

When you select Entire House ( screen shot below) you will get a list of several reports . Reports always default to the printer unless on screen option is selected, other printing options are, skip open & unpaid checks , skip sales and payment s , and print non-resetable totals , you may select one, two, or all of these options. A report can be run for a shift then have it's totals reset for the next shift or you can run a report for the entire day.

A. CATEGORY SALES for ENTIRE HOUSE
The category sales report default shows category sales for the entire house. It can also be broken down by the cost centers. You will see totals and averages, and if checks are open in the house . They will register under the open column. You then see the group or item tracking and finally table turn average times by cost center.

1. Sales by Costcenter & total sales

2. Total sales, #checks, # party and cover counts show then each are averaged

3. Dine time is from check opened until check printed time averaged by check

This information becomes “real time” valuable. It gives statistics of how much business is taking place and what your checks number of parties are.

1. Sales totals by programmable item groups. # sold, amount of sales for that group and % of each group.

2. Table turn time averages by cost center

Once again valuable item sales information, these category sales groups are Programmable by you and can be changes on the fly. You have items and groups of items that are more profitable than others and items that increase check averages. This makes them easy to track, look into last months newsletter and see how taking this to the server level and using the powerful. POSitouch backoffice “Server Productivity” report will help improve the bottom line.

B. LABOR COST BY SHIFT FOR ENTIRE HOUSE OR BY DEPARTMENT

This report shows by the hour sales $, labor $, total number of hours or people and labor $ divided by sales. The report we are looking at is for the Entire House but it can run to separate labor by department, such as front-of-the-house separate from back-of-the-house. The report subtotals each shift and totals both shifts at the end of the report.

1. shift total

2. Hour of day

3. Sales total for the hour

4. Labor total for the hour

5. Total “bodies” on the clock

6. Labor / Sales

C. LABOR PRODUCTIVITY

This report again shows 'real time' figures of valuable schedule and labor cost numbers. First, it shows schedule hours against actual hours for the two programmable groups by shift, and then totals. In this case, the first group is all front-of-the-house labor against total sales. The second group comprises the back-of-the-house labor against food sales.

1. Scheduled hours per shift

2. Actual hours per shift

3. Hour variance

4.Shifts

5. Shift totals

6. Each group's labor cost

7. Each group's productivity determined by labor and sales for that group

You can boost productivity significant by running reports like this and using their details to manage your operations.

We offer classes at our training center in Hoboken, New Jersey, for all categories of users of Positouch.

If you have any questions, you can email Chris Kramer or call the Help Desk for assistance.

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